Office Assistant (Tomah, WI)
Department Family Medicine-Tomah
Location Tomah
Deadline 07/01/2019
Schedule/Shift 8 Hour Shift, Days
Benefit Eligible Yes
Temporary Position No
Salary $14.57
Job Details

You are a highly motivated, passionate and adaptable individual with strong verbal, written and technical skills in the Microsoft Office Suite looking to join our fun and fast-paced team! Some of the tasks you will be responsible for include:

  • Assisting with meeting schedules and taking notes

  • Coordinating nurse schedules and providing support for the team

  • Looking for efficiencies in daily work and assisting with projects as needed


Monday - Friday from 8:00 - 4:30pm.

The Office Assistant is responsible for providing clerical and administrative support for management and staff in the department/unit. Provides a variety of clerical and computer support to the department. Works as part of a team and frequently acts as a liaison between department staff and internal/external customers. Assists in department projects as requested.

Job Responsibilities
  • Provides customer service to internal/external customers by telephone, email, and in person. Work may involve problem solving, answering questions, coordinating services, and addressing other needs.

  • Performs clerical support in the assigned department/unit. Duties may include sorting and distributing mail, faxing, photocopying, collating materials, and directing phone calls.
  • Uses a variety of computer systems and applications in performing the work of the department/unit. Functions may include data entry and retrieval of information, preparing communication or correspondence, presentations, memos, requested reports/spreadsheets, meeting minutes, agendas, handouts, etc.
  • Coordinates schedules and maintains calendars for meetings, appointments, travel itineraries, etc. Duties may include rearranging schedules, finding meeting place, obtaining necessary equipment, and other related preparations.
  • Coordinates departmental educational opportunities and event planning as determined by management.
  • Provide clerical support using Kronos Scheduling and Timecard software in staff scheduling and in staff timecard editing and sign off procedures, under the direction of management.
  • Views, documents, or prints from the patients electronic health record to assist with coordination of patient care.

  • Performs other job-related duties as assigned.
  • Scope of the Job
    Age Specific Population Served Nonage Specific (N/A)
    OSHA Category Category III - No employees in this job title have a reasonably anticipated risk of occupational exposure to blood and/or other potentially infectious materials.
    Position Qualifications
    Education and Experience:
    Required High School Diploma or equivalency 
    Desired High School Diploma or equivalency +   additional post secondary education by commercial, vocational, or other specialized training lasting up to 6 months 

    Work Experience:
    Required No experience required. 
    Desired 6 months relevant experience in office, secretarial or administrative setting
    Required Ability to...
    Computer Systems/Software/Applications maintain proficiency in Microsoft Office Products (i.e. Word, Excel, PowerPoint, Illustrator, etc.)
    Computer Systems/Software/Applications operate computer
    Communication answer telephone inquiries timely and effectively
    General - All Positions provide excellent customer service to people both inside and outside the organization
    General - All Positions use listening skills to identify important information in oral communication
    Leadership plan, organize, execute assignments to meet deadlines
    Leadership use effective time management
    Leadership planning skills
    Reasoning/Decision Making be professional, honest and have personal integrity
    Reasoning/Decision Making have positive attitude
    Desired Ability to...
    License and Certifications
    Physical Requirements/Demands of the Position
    Sitting Continually (67-100% or 8 hours)
    Static Standing
    Walking/Standing Occasionally (6-33% or 3 hours)
    Kneeling/Half Kneel
    Climbing Stair
    Climbing Ladder
    Reaching - Shoulder Level
    Reaching - Below Shoulder Frequently (34-66% or 5.5 hours)
    Reaching - Above Shoulder Rarely (1-5% or .5 hours)
    Repetitive Actions - Pinch Forces Rarely (1-5% or .5 hours) Pounds of force: 0-25
    Repetitive Actions - Grip Forces Pounds of force:
    Repetitive Actions - Fine Manipulation Frequently (34-66% or 5.5 hours)
    Balance - Right Leg
    Balance - Left Leg
    Lifting - Floor to Waist Number of lbs:
    Lifting - Waist to Overhead Number of lbs:
    Lifting - Other Number of lbs:
    Carrying - Long Carry (>50 feet) Number of lbs:
    Carrying - Short Carry Number of lbs:
    Carrying - Right Carry Number of lbs:
    Carrying - Left Carry Number of lbs:
    Carrying - Push/Pull (Static Force) Number of lbs:
    Number of lbs:
    Environmental Conditions
    Not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

    Office Assistant (Tomah, WI)

    Equal Opportunity Employer