Office Assistant (Tomah, WI)
Department General Surgery Tomah
Location Tomah
Deadline 05/28/2019
Schedule/Shift 8 Hour Shift, Days
Benefit Eligible Yes
Temporary Position No
Salary $14.57
Job Details

You are a highly motivated, passionate and adaptable individual with strong verbal, written and technical skills in the Microsoft Office Suite looking to join our General Surgery team! Some of the tasks you will be responsible for include:

  • Assisting with meeting schedules and taking notes

  • Coordinating nurse schedules and providing support for the team

  • Looking for efficiencies in daily work and assisting with projects as needed


Full-time: Monday - Friday from 8:00 - 4:30pm

The Office Assistant is responsible for providing clerical and administrative support for management and staff in the department/unit. Provides a variety of clerical and computer support to the department. Works as part of a team and frequently acts as a liaison between department staff and internal/external customers. Assists in department projects as requested.

Job Responsibilities
  • Provides customer service to internal/external customers by telephone, email, and in person. Work may involve problem solving, answering questions, coordinating services, and addressing other needs.

  • Performs clerical support in the assigned department/unit. Duties may include sorting and distributing mail, faxing, photocopying, collating materials, and directing phone calls.
  • Uses a variety of computer systems and applications in performing the work of the department/unit. Functions may include data entry and retrieval of information, preparing communication or correspondence, presentations, memos, requested reports/spreadsheets, meeting minutes, agendas, handouts, etc.
  • Coordinates schedules and maintains calendars for meetings, appointments, travel itineraries, etc. Duties may include rearranging schedules, finding meeting place, obtaining necessary equipment, and other related preparations.
  • Coordinates departmental educational opportunities and event planning as determined by management.
  • Provide clerical support using Kronos Scheduling and Timecard software in staff scheduling and in staff timecard editing and sign off procedures, under the direction of management.
  • Views, documents, or prints from the patients electronic health record to assist with coordination of patient care.

  • Performs other job-related duties as assigned.
  • Scope of the Job
    Age Specific Population Served Nonage Specific (N/A)
    OSHA Category Category III - No employees in this job title have a reasonably anticipated risk of occupational exposure to blood and/or other potentially infectious materials.
    Position Qualifications
    Education and Experience:
    Required High School Diploma or equivalency 
    Desired High School Diploma or equivalency +   additional post secondary education by commercial, vocational, or other specialized training lasting up to 6 months 

    Work Experience:
    Required No experience required. 
    Desired 6 months relevant experience in office, secretarial or administrative setting
    Required Ability to...
    Computer Systems/Software/Applications maintain proficiency in Microsoft Office Products (i.e. Word, Excel, PowerPoint, Illustrator, etc.)
    Computer Systems/Software/Applications operate computer
    Communication answer telephone inquiries timely and effectively
    General - All Positions provide excellent customer service to people both inside and outside the organization
    General - All Positions use listening skills to identify important information in oral communication
    Leadership plan, organize, execute assignments to meet deadlines
    Leadership use effective time management
    Leadership planning skills
    Reasoning/Decision Making be professional, honest and have personal integrity
    Reasoning/Decision Making have positive attitude
    Desired Ability to...
    License and Certifications
    Physical Requirements/Demands of the Position
    Sitting Continually (67-100% or 8 hours)
    Static Standing
    Walking/Standing Occasionally (6-33% or 3 hours)
    Kneeling/Half Kneel
    Climbing Stair
    Climbing Ladder
    Reaching - Shoulder Level
    Reaching - Below Shoulder Frequently (34-66% or 5.5 hours)
    Reaching - Above Shoulder Rarely (1-5% or .5 hours)
    Repetitive Actions - Pinch Forces Rarely (1-5% or .5 hours) Pounds of force: 0-25
    Repetitive Actions - Grip Forces Pounds of force:
    Repetitive Actions - Fine Manipulation Frequently (34-66% or 5.5 hours)
    Balance - Right Leg
    Balance - Left Leg
    Lifting - Floor to Waist Number of lbs:
    Lifting - Waist to Overhead Number of lbs:
    Lifting - Other Number of lbs:
    Carrying - Long Carry (>50 feet) Number of lbs:
    Carrying - Short Carry Number of lbs:
    Carrying - Right Carry Number of lbs:
    Carrying - Left Carry Number of lbs:
    Carrying - Push/Pull (Static Force) Number of lbs:
    Number of lbs:
    Environmental Conditions
    Not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

    Office Assistant (Tomah, WI)

    Equal Opportunity Employer